Velo Valero

Housekeeping (Pete)

• Need historian at each meeting to record minutes and vote tallies - Laura volunteered for this meeting
• Motion to define a quorum as 50% of Board Members present (9 out of 18)
  • A quorum is 50% of active board members or at least 6 members

Fundraising - National Team Status (David/Pete)

• We met all goals as a first year ADA National team.  Last report from ADA showed 246 riders on 7 teams that raised almost $120,000, which is $20K more than our target.  The road trips to Napa and LA were very popular - people are already asking about next year.
• Our efforts now need to turn to the MS rides.  Last year we raised over $200,000; our target was half of that.  We need to determine what our target will be this year.   Tony wants to see what our goal is before he announces the event goal.   No decision made.  Last year our target was $125,000.
• We are already a National Team for MS, because we have two bike teams and two walk teams.  I'm encouraging the Refinery Team captains to consider riding in an MS event this fall.    Wilmington is on board - don't know about the others. LA riders are coming to Texas to ride with us. 
• The SoCal MS 150 is the weekend of 10/13.  Anyone interested in riding this event?  The travel may be too hard a week before our ride.
• The Memphis MS 150 is also an option.

Membership Card and Maps (Pete/John)

• You have to be registered member of our web site to download our membership card - this was requested by some of our bike shop sponsors.
• We purged all SAW maps from our site in May.    They said we could use their maps, buy put lots of restrlctions on the use.
• John and I looked at Microsoft Mappoint and Streets and Trips - none appear appropriate for our needs.

Training Rides (John/Chuck)

• John has put together a training schedule for the rest of the summer. 
• The schedule will include primarily team rides, buy will have options for folks who want to do rides like the Katy Flatland, the Hotter than Hell, and the Pancake Ride.
• 7/21 is a ride that will start and end in Blanco, and will include an afternoon at the State Park for those that want to attend
• Results of the survey on using the SAW to provide training to new Velo riders for the BTTB
  • E-mail based poll of board members was split
  • Motion to encourage Velo new riders to participate in the SAW program this summer, but also conduct our own new rider events to build team unity
    • Motion passed, as long as we direct new riders to the July training program, and not the one in the fall

Volunteer Councile Cycling Committee (Laura)

• The VVC has a cycling committee.  We need to determine our relationship to this committee going forward.
  • Cycling committee focuses on organizing volunteer effort for the rides for which Valero is a Title or Presenting sponsor.
  • Velo Valero Board focuses on managing the cycling team.
  • Need liasion between the two - Laura will perform this role for now.

Budget Items (PJ)

• Budget prepared by PJ and approved by Klesse
• Some techcnical issues surrounding tax and the setup of our VFCU account PJ is working through
• Review of budget and current funds

ByLaws (Peter/PJ)

• PJ prepared a first draft of by-laws which she, Peter, and Patrick are reviewing.
• We are trying to define Board member selection, roles and responsibilities, succession, relationship with the field teams, etc. We'll submit a draft to the Board for review later this summer.